As a remote worker in a distributed company, you will have a number of work-related expenses that you can expect to be reimbursed by the company. For anything that costs less than £100, and you need it to do your job, you can just buy and expense it. For anything higher, the purchase should be entered into the expenses repo for approval and should be first discussed with your manager.
For recurring expenses (such as home internet or individual software subscriptions) below £50 per month, you can buy and expense this on a month-by-month plan. You should discuss these with you manager.
For recurring subscription expenses for the team, please request in Cledara (handbook page here), these can be signed off by the leader of your team (for subscriptions over £500 per year please enter into the expenses repo for approval first).
To expense an item, you must have an itemised till receipt or invoice – credit card slips are unusable.
- Expenses Backlog
- Responsibilities as a HM Credit Card holder
- Remote work allowance
- Travel
- How to submit your expenses
If it’s inconvenient for you to be out of pocket for any purchases you need to make, DM the finance team in Slack and we will either provide credit card details or can reimburse you more quickly than scheduled.
We also have a company Amazon Business account where you can order on any of the Amazon sites (.com, .co.uk, .fr etc) without having to enter payment details. Finance is the admin so ping them in slack if you would like to be added. You also need to send them the address you want your orders shipped to so they can add it to the address book.