HM General Zoom Account

There is a shared Zoom Pro account in the Company 1Password vault. The account was created to be used for reoccurring HM General calendar events.

Pros:

  • The reoccurring meeting link is not tied to an individual zoom account. This frees up individuals to run meetings as they see fit.
  • The account is a Pro account, there is no deadline.
  • Anyone attending the meeting can “Claim Host”.

Cons:

The account can’t run two meetings at the same time

Like a physical meeting room, the account cannot be used by two meetings at the same time. This means meetings over running can now affect the next meeting. If this does happen, the next meeting will not be able to start.

For this reason not all meetings on HM General are using the General Calendar zoom account.

How to tell if the meeting is using the HM General Zoom account?

If in the Google Calendar description there is the phrase Zoom Claim Host ID: ###### then it is using a link from the shared Zoom account. Please keep your meetings to time, or update the General calendar event to be realistic of how long the meetings really take.

What is this Claim Host magic you talk off?

You can claim the host position of any meeting by entering the Host ID. This can be changed at any time for all meeting at the Zoom admin level.

How to claim host

If you enter a HM General Zoom account meeting, and go to Participants. A panel to the right of the meeting screen will appear. Then you need to click on the Claim Host button at the bottom of the panel that appears.

Screenshot of Zoom meeting window with Participants and Claim Host buttons highlighted.

When the Claim Host popup box appears, enter in the Host ID from the Google Calendar description, and you will be given host rights for the meeting.

Screenshot of Claim Host popup box.

How to find your own Claim Host ID

If you have set reoccurring or non-reoccurring meetings you can also share your Claim Host ID and give others the ability to take over hosting privileges if you are not around.

To find your personal Host ID:

  • Press the Show button. The site will display your Host ID.

You are also able to change the Host ID to be any 6-10 numeric code so that it is easier for you to remember your personal Host ID easier.

What about all these other buttons?

You may find that this zoom account has a bunch of features disabled or enabled that you have never seen in other meetings. This is because I went through the account settings on the Zoom website and enabled a bunch of features by default.

This includes breakout rooms, polls, whiteboarding and Nonverbal feedback. For a more information on all the Zoom settings, Zoom have a rather comprehensive list on their website.

Screen shot of the non-verbal feedback options in Zoom.

Baymax has selected ‘yes’ as their current feedback option as shown by the green circle with a white tick on the same line as their name.